MINUTES

COLEFORD TOWN COUNCIL

At the monthly meeting of Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 25th January 2005 there were present: -

Councillors Mrs J A Marrott (Mayor)
M Weston (Deputy Mayor)
D J Atherley
Mrs J Baynham
C Elsmore
C P Kay
C Lusty
Mrs S Merrikin
N W Penny
J A Shaw

PC R. Dix

The Mayor, Councillor Mrs J Marrott welcomed all members to the meeting and extended a welcome to P.C. Dix.

308. POLICE UPDATE

PC Dix advised that crime throughout the country had reduced by almost 30% although recorded violent crimes had increased due to the method of calculating the figure.

During the summer months a very successful operation by the police targeting beauty spots in the Forest had resulted in vehicle crime reducing by 60%.

The Christmas period had been very busy. 359 incidents were logged in the county on New Years Eve, most of which were fuelled by alcohol.

Discussions with PC Dix included:
· Recent road facilities in the Forest of Dean and the need for driver education regarding respect for vehicle power, road and weather conditions and driver complacency.
· Changes in Licencing laws and the effect on policing
· Anti-social behavioural problems in the evenings.
· Ministry checks on heavy good vehicles.


The Mayor, Councillor Mrs J A Marrott thanked PC Dix for attending.

PC Dix left the meeting at 7.28 p.m.

APOLOGIES were received and accepted from Councillor A M Lacey and Councillor R Phelps.

APOLOGIES were received from:
County Councillor: P Chamberlain
District Councillors: A Benstead
M Meredith-Edward

Councillor N Penny proposed the minutes of the meeting held on
30th November 2004 and the Special Budget meeting held on 14th December 2004 be approved. Councillor C Lusty seconded the proposal.

Councillor C P Kay proposed confirmation of the minutes of the Office sub-committee meeting held on 10th of January 2005. Councillor Mrs S Merrikin seconded the proposal.

DECLARATIONS OF INTEREST –

The Mayor, Councillor Mrs J A Marrott, Councillors C Elsmore, N Penny and J Shaw declared non-financial interests in the item regarding the Coleford Community Enterprise Centre.

Councillor C Lusty declared an interest in the item of correspondence from Mrs H Lusty.

MATTERS ARISING FROM PREVIOUS MINUTES NOT SHOWN ON THE AGENDA

309. NEWLAND STREET PUBLIC CONVENIENCES

A meeting of the working party and the District Council officers had been arranged for 28th January 2005.

310. NEW COMPUTER SYSTEM

The quotation had been examined by Councillor N Penny, was within budget and the equipment would be ordered for receipt in mid February.

Installation would follow as soon as possible.

311. LYDNEY TOWN COUNCIL – 3RD SEVERN CROSSING

Lydney Town Council had advised that they were waiting for possible meeting dates from the councils in the Stroud area and would advise when a meeting could be arranged.

312. BURIAL RECORDS

The County Archivist had advised that record books deposited with them had now been copied onto Compact Disk and the disks were ready for collection.

SPECIAL AGENDA ITEMS

313. RISK ASSESSMENTS – HEALTH AND SAFETY POLICY

The draft Health and Safety policy document had been previously circulated to members.

RESOLVED: To approve Coleford Town Council’s Health and Safety policy document.

Proposed by Councillor D Atherley Seconded: Councillor Mrs S Merrikin

314. TABLING OF CORRESPONDENCE

RESOLVED: Only items of Policy, consultation documents and notices of outside meetings to be brought to the meeting.

Proposed by Councillor N Penny Seconded: Councillor C Lusty

315. 60TH ANNIVERSARY END OF WORLD WAR ll.

Following short discussions members agreed to set up a working party together with representatives of Coleford branch of the Royal British Legion and St Johns Church to discuss and agree events. Councillors Mrs J Baynham, and Mrs S Merrikin would represent the Council.

316. COLEFORD COMMUNITY ENTERPRISE CENTRE

The Mayor, Councillor Mrs J A Marrott, Councillors C Elsmore, N Penny and J Shaw left the room during the discussions.

Deputy Mayor, Councillor M Weston took the Chair for this item.

Coleford Area Partnership had requested that the Town Council release a further sum of money from its ear marked reserves for the future of the Community Centre. This would cover the cost of the VAT on the Feasibility Study currently being undertaken. The National Association of Local Councils had recently informed the Partnership that it was unable to reclaim VAT and the South West Regional Development Agency cannot give funding to cover VAT.

Following discussions it was agreed that, if the Feasibility Study is received in time, Councillors be given copies to study and Mrs Marilyn Cox, Chairman, Coleford Area Partnership be invited to attend the February meeting of the Council.

RESOLVED that the sum of £3000 be released from the ear-marked Community Centre Reserve to cover payment of the VAT on the Feasibility Study for the Coleford Community Enterprise Centre.

Proposed: Councillor D Atherley Seconded Councillor C Lusty

The Mayor, Councillor Mrs J A Marrott, Councillors C Elsmore, N Penny and J Shaw rejoined the meeting.

317. PLANS

The minutes of the Planning Meetings held on 11th and 25th January were accepted as a true record and recommendations agreed accordingly.

Acceptance proposed: Councillor C P Kay
Seconded: Councillor C Lusty

Applicant Proposals Recommendations

DF3807/4/T (P1707/04/COU) Change of use of vacant plot No Objections
Plot 15b, to B1, light industrial
Forest of Dean Business Estate, with two portacabin units.
Stepbridge Road. Formation of access.


DF13108 (P1808/04/FUL) Alterations and extension to dwelling. No Objections
Forest View Cottage, (Demolition of prefab porch).
Gorsty Knoll, Revised Plans
Milkwall


DF3200/A/ADV(P1947/04/ADV) Erection of an internally illuminated No Objections
19 High Street, projecting sign
Coleford


DF13127 (P1946/04/FUL) Erection of a conservatory No Objections
Tara,
Ellwood Road,
Milkwall,
Coleford


DF13129/LBC (P1953/04/LBC) Listed Building Consent for alterations No Objections
6 High Street, to paved area at front of property.
Coleford


DF10514/BADV (P1987/04/ADV) Erection of a non-illuminated facia sign. No Objections
17 High Street, Retrospective.
Coleford


DF515/C (P1996/04/FUL) Alterations, extensions and conversion Coleford Town Council
Dial House, of existing buildings and coach house to would like confirmation
9 Lords Hill, create four, one bedroomed apartments from Welsh Water
Coleford with ancillary works. regarding drainage.
Alteration to vehicular access. Suggest driveway be
permeable to ensure no
run-off of water from
the site. Presume the
Horse Mounting Steps
will be retained? Is
this within the
conservation area?


DF4881/A(P1972/04/FUL) Alterations and extensions to dwelling. Concerns as these plans
Mount Pleasant, do not appear to be for
Station Road, a domestic property.
Milkwall Is there to be a change
of use?


DF4012/J (P1975/04/FUL) Alterations and conversion of No Objections
Land and buildings existing barn to create a one
Pingry Lane, bedroomed live/work unit
Coleford (Treatment plant drainage)


DF13141/LDC (P0012/05/LD1) Application under Section 191 to No Observations
The Yard, establish commercial/industrial
Fetter Hill, facility at The Yard,
Coleford Fetter Hill, Coleford


DF6441/V (P0013/05/FUL) Erection of three buildings containing Concerns regarding
Land at 19 South Road, 14 apartments. Alterations to highway issues.
Broadwell, vehicular access and layout Poor layout, with
Coleford of associated parking facilities. bedroom next to next
door’s passageway.
Please advise West
Gloucestershire Primary Care Trust re. this proposed development.


DF1092/4/D(P0009/05/FUL) Amendment to planning permission Objection to amending
Land at Lords Hill, DF1093/F/AP, relating to plots 1-4, size of curtilage. In
Coleford Plots 1-4, to amend size of curtilage. the interest of road
safety , no parking or building should be permitted in the area where the Office is currently sited.


DF1092/4/E(P0019/05/FUL) Erection of a pair of semi-detached Objection, increased
Land at Lords Hill, dwellings to replace the original density, increased
Coleford approved dwelling (plot 9) sewerage, increased
traffic and parking need. Suspicions that there maybe a sub-division into multiple occupancy.


DF1092/4/E (P0020/05/FUL) Erection of a pair of semi-detached Objection, increased
Land at Lords Hill, dwellings to replace the original density, increased
Coleford approved dwelling (plot 10) sewerage, increased
traffic and parking need. Suspicions that there maybe a sub-division into multiple occupancy.

FOR INFORMATION ONLY

Town and Country Planning Act, 1990

Site: 25/27 Woodgate Road, Mile End Coleford
Development: Erection of 29 dwellings, including 2 flats and 2 maisonettes, with associated garaging/parking facilities. Construction of new vehicular access.
APPLICATION WITHDRAWN


Town and Country Planning Act, 1990

Site: Former Broadwell Youth Activities Centre, Wynols Road, Broadwell
Development: Erection of 7 dwellings with associated parking facilities. (Demolition of existing derelict community centre).
APPLICATION WITHDRAWN


CORRESPONDENCE

318. GLOUCESTERSHIRE COUNTY COUNCIL – REVISION OF PENSION FUND

Members noted this increase in the Employer’s contribution rate to 15.8% for the next three years.

319. FOREST OF DEAN DISTRICT COUNCIL – LIAISON WITH TOWN AND PARISH COUNCILS

Members requested a copy of the list showing Councillors’ representation on the Town Council’s committees, sub-committees, working parties and outside organisations be available for the February meeting. A new working party to consider ways of improving liaison between Town and Parish Councils and the District Council would then be formed.

320. GLOUCESTERSHIRE COUNTY COUNCIL – CONFIRMATION OF ORDER 2005 – 30 MPH SPEED LIMIT, NEWLAND STREET WITH EFFECT FROM 3RD FEBRUARY 2005

Members were pleased to note that the new order would soon be effected.

321. GLOUCESTERSHIRE COUNTY COUNCIL – WITHDRAWAL OF SERVICE 735 COLEFORD – ENGLISH BICKNOR WITH EFFECT FROM 25TH FEBRUARY 2005 – WITHDRAWAL OF SERVICE 751 AND 752 – FOREST FLYER WITH EFFECT FROM 29TH JANUARY 2005.

Members noted the withdrawal of these services.

322. GLOUCESTERSHIRE COUNTY COUNCIL – LOCAL TRANSPORT PLAN 2 – DRAFT FOR CONSULTATION

Councillors D Atherley and C Elsmore requested copies of the draft plan and agreed to make comments for the questionnaire.

323. GLOUCESTERSHIRE COUNTY COUNCIL – ADVISORY LORRY MAP FOR GLOUCESTERSHIRE

Councillors D Atherley and C Elsmore requested copies of the draft map to examine and make any necessary comments.

324. POLICE AND COMMUNITY CONSULTATIVE MEETING –
2ND FEBRUARY 2005

Councillor D Atherley will attend the meeting.

325. GLOUCESTERSHIRE RURAL TRANSPORT PARTNERSHIP – CONFERENCE – 4TH FEBRUARY

Councillor D Atherley will confirm attendance.

326. FOREST OF DEAN DISTRICT COUNCIL – PUBLIC OPEN SPACES AND PLAY AREA PROVISION – MEETING 10TH FEBRUARY

Deputy Mayor M Weston and Councillor Mrs S Merrikin will attend the meeting.

327. GLOUCESTERSHIRE MARKET TOWNS FORUM –
16TH FEBRUARY 2005

Members noted this meeting.

328. FOREST OF DEAN DISTRICT COUNCIL – CRIME AND DISORDER REDUCTION AUDIT

Members agreed that this audit would be referred to the Planning Committee to be discussed and completed at the next Committee meeting.

Councillor C P Kay left the meeting at 8:15 p.m.

329. GLOUCESTERSHIRE COUNTY COUNCIL – STATEMENT OF COMMUNITY INVOLVEMENT

Copies of the statement were to be forwarded to Councillors J Shaw and
M Lacey.

330. MRS H. LUSTY – CHRISTIAN AID – REQUESTING USE OF THE CLOCK TOWER AREA

Mrs Lusty had requested written permission to hold a stall on 14th May 2005 in support of Christian Aid.

The Clerk was instructed to write giving permission for this.

331. FOREST OF DEAN DISTRICT COUNCIL – CROSS BOUNDARY TRANSPORT ISSUES.

The Clerk was instructed to advise the District Council of a range of difficulties raised by members.

332. FORESTRY COMMISSION RE: DRAINAGE IN CHURCH WALK BROADWELL

The Clerk was instructed to advise the Forestry Commission that unfortunately no funds were available towards improving this piece of Forestry Commission owned land.

333. FOREST OF DEAN DISTRICT COUNCIL – COLEFORD AREA LOCAL COUNCIL FORUM

The re-scheduled date for this meeting was now 14th February 2005

334. MEMBERS REPORTS

The Mayor, Councillor Mrs J A Marrott’s written report listed Mayoral appointments and other meetings attended during the last month. In addition she had attended a meeting with members of other parish councils at Forest of Dean District Council on 19th January to discuss cemetery issues.

Councillor C Lusty had attended a meeting of the Angus Buchanan Recreation Ground Committee.

Councillor Mrs J Baynham had attended the opening of the Cinderford Dental Practice on behalf of the Council. This new NHS practice had three full time dentists with a fourth due to join the practice in the next few months. Once fully operational 10,000 places will have been created.

Deputy Mayor, Councillor M Weston wished to express thanks to the County Council for their attention to the roads in the Parish after the recent snowfall.

 

COLEFORD TOWN COUNCIL

At the monthly meeting of Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 22nd February 2005 there were present: -

Councillors Mrs J A Marrott (Mayor)
M T Weston (Deputy Mayor)
Mrs C Allaway-Martin
D J Atherley
Mrs J Baynham
C T Elsmore
C P Kay
A M Lacey
C Lusty
Mrs S Merrikin
N W Penny
J A Shaw from 7.27pm

Apologies received and accepted: Councillor R D Phelps

Apologies received: Gloucestershire Constabulary
District Councillor A Bensted
County Councillor P Chamberlain

The Mayor, Councillor Mrs J Marrott announced that Councillor R Phelps was ill in hospital and the Council sent good wishes for a speedy return to good health.

The Clerk would be attending a training course on 23rd and 25th February and the office would be closed on both days.

The Mayor, Councillor Mrs J Marrott welcomed Mrs Marilyn Cox, Chair, Coleford Area Partnership, to the meeting to give an update on the work of the Partnership.

Mrs Cox began by thanking the Council for agreeing to release funds to cover the Partnership’s additional costs for the feasibility study on the Community Centre.

Areas of recent achievements by the Partnership included:

The Coleford 2020 Plan – a glossy brochure to be delivered throughout the area showing the work being carried out and plans for the future.

Consolidating events in the area – much work has been put into events. To maximise the tourism benefits events now need consolidating with the events in other Forest Towns.

Community Awards - £2900 has been awarded to various organisations within the Partnership’s areas, including Lydbrook, Redbrook, Staunton, Newland.

Life Long Learning – With the Forest of Dean District Council and the Local Strategic Partnership the Partnership acts as a monitoring system for this project. Volunteers have now taken on the work of this project to upskill the local labour force and giving skills on paper.

The current Partnership workplan covers:

· Coleford Community Centre development
· Persuasive Transport Plan – working to make transport effective
· Improved Sewage System
· Tourism/Local Forest Branding
· Increased Youth Facilities
· Review and implement the event mix
· Consolidate Life Long Learning work in other parishes
· Affordable housing

Mrs Cox requested feedback from members to the Partnership on this workplan.

Involvement by the Parishes is important to ensure:

· Each parish is given a presentation of the Plan review, individually and jointly
· Parish Plan ideas are incorporated
· There is an increased awareness and membership of the Partnership through publicity and active engagement thematically
· A share/exchange of skills and information

Parish involvement can be achieved through parish councils, planning groups, luncheon clubs, community organisations, community award winners, schools, libraries, health centres and community social events.

The benefits to the Partnership and the Parishes include:

· Common progress to one aim
· Inclusion of people not originally in theme groups
· Raising awareness of the changing scenarios
· Community engagement socially

A Community quiz had been arranged for 7th March.

With regard to the Coleford Enterprise Centre Mrs Cox advised members that the draft feasibility study had been received and the following options evaluated:

Refurbishment of the present Centre

This option was very expensive. It would function but still be an old building occupying the current position on the site.

Other Options

1. Remove the current building and rebuild in the same position
2. Remove the current building and build in a new position on the site
Of these options rebuilding in a new position on the site is the most efficient. A new building, in a forward position on Bank Street would allow parts of the site for other use and by incorporating the land to the rear of the present centre (owned by Forest of Dean District Council). This land would be used for affordable housing. The existing centre could still be used during the construction of the new building.

Mrs Cox advised that a funding application to South West Regional Development Agency for £150,000 should give additional facilities for the community. Some car parking spaces at the front of the site would be lost. Parking for centre users would be dominant – currently many spaces are occupied during the day by non-centre users.

The Mayor, Councillor Mrs J A Marrott added that the reason the County Council had funds was because they had set aside funding for Adult Day Care in Coleford.

Mrs Cox invited members’ questions. These included:

· The need for the partnership to ensure transport integration to bring users to the centre
· The very good presentation of the brochure
· Number of affordable housing units and the offsetting of housing against the cost of the new centre

The Mayor, Councillor Mrs J Marrott thanked Mrs Cox for her update and advised that she had attended a meeting at Shire Hall with Mrs Cox the previous week.

Mrs Cox left the meeting at 7.26pm.

MATTERS ARISING FROM PREVIOUS MINUTES NOT SHOWN ON THE AGENDA

337 (a) VISIT TO CCTV CONTROL CENTRE

Deputy Mayor, Councillor M Weston and Councillor C Elsmore requested they visit the centre in the early hours of a Sunday morning, if at all possible.

MINUTE NO.316

Members agreed to amend this minute to read:

A copy of the draft Feasibility Study will be kept in the office.

RESOLVED that the sum of £3000 be released from the ear-marked Community Centre Reserve to cover additional feasibility study costs.

Proposed: Councillor Mrs C Allaway-Martin, seconded Deputy Mayor, M Weston. All members were in agreement.




SPECIAL AGENDA ITEMS

338. WHITECLIFF BROOK – COLLAPSE OF THE CULVERT

A new collapse of the culvert had occurred which was fenced off immediately the clerk notified the County Council.

Deputy Mayor, Councillor M Weston spoke of the collapses over the past 25 years and that no one has ascertained where the water disappears to and why the collapses are occurring. The new collapse shows water going both under the road and into the field. No water continues into the brook past the current collapse. If the culvert is collapsing in the road then it must also be collapsing under the dwellings higher up in the town.

The Mayor, Councillor Mrs J Marrott spoke of the need to find a way forward. The Town Council was arranging dates for a meeting of all the parties involved.

Members concerns included: -

· Disabled having to again use the roadway
· Safety of the road which is used by very heavy vehicles
· Inconveniences to residents of Whitecliff, Newland and Clearwell should a major collapse occur
· The importance of further photographing and documenting of the area

339. 60th ANNIVERSARY OF END OF WORLD WAR II – FORMAT FOR THE CELEBRATIONS

The Coleford branch of the Royal British Legion and the Town Council will work together for the celebrations.

The Royal British Legion will be organising a Parade on Sunday 10th July at 2.30pm followed by a church service at St Johns Church. After the service a picnic will take place at the Community Centre with everyone bringing their own ‘rations’. An application will be made to the Home Front Recall, a special lottery fund to cover all events proposed during a week long event. A joint committee will be needed to compile a programme, invitations and an exhibition of war time memorabilia etc. Much work can be done through older persons groups.

340. TOWN CENTRE FLOWER CONTRACT – TO AGREE THE SPECIFICATION OF WORK PRIOR TO INVITING TENDERS.

Deputy Mayor, Councillor M Weston declared an interest in this item and took
no part in the discussion.

Members agreed the specification of work for the new contract. Councillor M Lacey proposed extending the current contract by one month and putting the new contract out to tender.
Councillors N Penny and C Elsmore seconded the proposal with members in favour.

341. PLANS

Councillor Mrs J Baynham declared an interest in the application DF4540/G(P0212/05/FUL) to Woodhouse, Prosper Lane, Coalway.

The minutes of the Planning Meeting held on 8th February were accepted as a true record and recommendations agreed accordingly.
The minutes of the Planning Meeting held on 22nd February were amended in relation to application DF13029/A(P0210/05/OUT) land at Kingsway, Broadwell. The recommendation was amended to read ‘Objection due to hydraulic overload’ before agreement.

Applicant Proposals Recommendations

DF10179/D(P0109/05/OUT) Erection of two pairs of semi Concerns regarding
Land at Forest Road / detached dwellings and the vehicle parking on the
Station Road erection of a terrace of three dwellings. road. Perhaps
Milkwall properties could be
re-sited further back to allow a lay by for parking to the front, Concerns over additional traffic and poor visibility at junction.

DF4540/F(P0114/05/OUT) Erection of a detached dwelling No objections
Land at Lacinda, with ancillary works.
Prosper Lane, (Treatment plant drainage)
Coalway,
Coleford

DF13160 (P0148/05/FUL) Erection of a detached annexe building Support application
Glebe House, to provide ancillary facilities
Parkend Walk, for a disabled person.
Coalway,
Coleford

DF6791/P (P1540/04/FUL) Erection of nine 6m high floodlighting Support application
Golf Driving Range, columns for golf driving range.
Mile End,
Coleford

DF13163 (P0150/05/FUL) Alterations and extensions to dwelling. No objections
27 Gloucester Road,
Coleford

DF11876/A (P0011/05/FUL) Alterations and extensions to dwelling No objections
11 Woodville Avenue, and erection of a detached private
Mile End, car garage/gym (Revised Scheme)
Coleford



DF3428/B (P0157/05/FUL) Replacement of skittle alley with larger No objections
The Pike House Tavern, conservatory, providing function room
2 Grove Road, and skittle alley.
Berry Hill

DF6105/A (P0216/05/FUL) Erection of a conservatory No objections
The Purple Patch Cottage,
Palmers Flat,
Coalway
DF1965/U (P0195/05/FUL) Alterations and extension to dwelling No objections
10 Speedwell,
Mile End,
Coleford

DF270/5/M (P0211/05/FUL) Alterations and extension to dwelling. No objections
Dean Dale, Erection of a conservatory
21 Orchard Road,
Coleford

DF4540/G(P0212/05/FUL) Alterations and extensions to existing No objections.
Woodhouse, dwelling to create two dwellings. Observation – style of
Prosper Lane, fenestration should
Coalway match the existing
building.

DF13029/A (P0210/05/OUT) Outline application for the erection Objection due to
Land at Kingsway, of a pair of dwellings. Alterations hydraulic overload
Broadwell to vehicular access. (Resubmission).


FOR INFORMATION ONLY

Town and Country Planning Act 1990
Site: Land at 19 South Road, Broadwell, Coleford
Development: Erection of three buildings containing 14 apartments. Alterations to vehicular access and layout of associated parking facilities.

APPLICATION WITHDRAWN

CORRESPONDENCE

342. FOREST OF DEAN DISTRICT COUNCIL – CHANGES IN AIRSPACE STRUCTURE – CONSULTATION DOCUMENT

Councillor Mrs C Allaway Martin agreed to read the report and make comment.

343. GLOUCESTERSHIRE COUNTY COUNCIL – GLOUCESTERSHIRE STRUCTURE PLAN – PROPOSED MODIFICATIONS.

The Mayor, Councillor Mrs J Marrott and Councillors Mrs J Baynham and A M Lacey agreed to read the document and make comment.


344. COLEFORD CARNIVAL OF TRANSPORT – PERMISSION REQUEST RE. USE OF TOWN CENTRE.

Members unanimously agreed to again permit use of the Town Centre for this event.

345. GLOUCESTERSHIRE RURAL COMMUNITY COUNCIL – RE. INFORMATION EXCHANGE

Members noted these dates of the events.

346. GLOUCESTERSHIRE COUNTY COUNCIL – RE. MEDAL FOR COURAGE

Members noted the award but did not wish to make any nomination.

347. COLEFORD MUSIC FESTIVAL

Members unanimously agreed to again permit the use of the Town Centre for this event and allow the Music Festival flag to be flown and the flower trough concealed.

348. MRS M A BELL – COLEFORD TEA DANCE GROUP

The Tea Dance group requested financial help towards a visit to a similar group in Cirencester in May.

The Clerk was instructed to write advising that the grant monies for the current financial year had been allocated and if on-going funding was needed the group should apply for a grant in the next financial year.

The Mayor agreed to donate £25 from the Mayor’s allowance to the group.

349. DAVID MOORE – VERBIL PROTEST REGARDING TELEPHONING
COLEFORD HEALTH CENTRE

Mr Moore had requested his protest be brought to the Council.

Members were all aware of the recently introduced telephone system and were in agreement that premium rate calls were unacceptable for use in a Health Centre.

Councillor C P Kay moved the following resolution:

This Council condemns the Health Centre in Coleford using a national number for telephone calls.

Members were all in agreement with the resolution.


350. MEMBERS REPORTS

The Mayor, Councillor Mrs J A Marrott’s written report covered attendance at the Rural Transport Partnership and Community Transport in Gloucestershire conference and notes on other meeting attended during the month.

Councillor Mrs J Baynham together with Councillor J Shaw had attended an AONB information day at Tintern. Forest Enterprise advised that they wish in future to involve Town and Parish Councils by advising what work was being carried out in local areas and the reasons for doing the work.

Councillor Mrs J Baynham advised that, due to the large number of reported cases of mumps the West Gloucestershire Primary Care Trust is setting up clinics where immunisations will be available.

Councillor C P Kay left the meeting at 8.30 pm.

Councillor Mrs S Merrikin had attended an Open Spaces and Play Area meeting at the District Council. The meeting was well attended but due to poor information and knowledge from the District Council it was agreed to re-convene at a future date.

Councillor D Atherley’s written report covered the Police and Community Consultative meeting held on 2nd February 2005.

Councillor N Penny felt that a further Health and Safety working group meeting should be held. This would be held on 8th March 2005 at 7pm.

Councillor M Weston noted the following:

The extended 30mph speed restricted area in Newland Street was now operational. No new signage was yet in place.

Rats had been reported in the Town Centre.

Squatters were living in the old Feathers Hotel.

Councillor J Shaw advised members that the new agreement he had seen between NALC and the SLCC regarding the terms and conditions for Clerks was the poorest scheme he had seen in 40 years of working with job evaluations.

The Mayor, Councillor Mrs J A Marrott advised that the Forestry Commission will give the Town Council a Trafalgar Oak Tree to plant.




There being no other business meeting closed at 8.45pm.

 

A G E N D A

6.00pm – Plan Meeting

6.30pm – Annual Assembly

1. Apologies for absence

2. To confirm the minutes of the last monthly Town Council meeting held on 22nd
February 2005

3. To ratify the minutes of the Office Sub-committee meeti8ngs held on 2nd and 14th
March 2005

4. Declarations of interest

5. Matters arising from previous minutes: -

5.1 Visit to CCTV Control Centre – A visit had been arranged for late Saturday evening 26th March 2005
5.2 60th Anniversary of end of World War II Celebrations – A further meeting will take place early in April to agree costings for the grant application to the Home Front Recall. Applications will be open until May 2005.


6. Special Agenda Items: -

6.1 Schedule of Meetings for 2005/6 – to agree Schedule of Meetings for 2005/6
6.2 Coleford Cemetery Charges – to agree Cemetery Charges for Coleford Cemetery 2005/6 ( in line with figures already agreed for Mile End and Yew Tree Brake)
6.3 Refurbishment of Newland Street Public Conveniences – to receive update and agree payment of account
6.4 Audited Accounts – To receive the Auditors report for year ended April 2003

7. Plans – to receive the recommendations from the Planning Committee meetings on
8th and 29th March 2005

7.1 Plans – permission for development
7.2 Planning Applications

8. Correspondence

8.1 FODDC – Foul drainage in Coleford Town Centre
8.2 H Lusty – use of Clock Tower Area – 15th April
8.3 GRCC – Permanently Affordable Housing conference – 10th May 2005
8.4 GAPTC – Vacancy on County Committee
8.5 Coleford and District Royal British Legion – Service at Clock Tower 8th May 2005
8.6 GCC – notification of Highway Works in Town Centre wef 4th April


9. Members Reports

10. In Committee Reports

10.1 Town Centre Flower Contract – to receive tenders and award the Contract for the work
10.2 Finance/Sundry payments

 

MAYOR’S REPORT TO THE ANNUAL ASSEMBLY OF
COLEFORD TOWN COUNCIL ON TUESDAY 29th MARCH 2005
(This report covers the Council year from April 2004 to March 2005)

The time that your Town Councillors spend in being involved in matters affecting the parish extends far beyond the twelve monthly meetings of the Council.
Councillors passed a motion last year not to claim attendance allowances to which they would be entitled, thus removing a heavy burden that would otherwise have had to be imposed on parishioners.

The Planning Sub Committee meets twice monthly and their recommendations are always put to full Council for ratification. It has been a matter of great concern that we have had to object to some developments - not because we would not welcome them - but partly because of the ongoing problems with constriction of the sewer system in the Market Place. We have finally heard that Welsh Water have at last included money in a future budget to enable work to be carried out to the sewer.

Whitecliff Brook has once more occupied our thoughts on a regular basis. Water quality in the brook has improved remarkably, but we have again suffered a collapse near the Whitecliff furnace. Hopefully a meeting to be held shortly will result in a more satisfactory repair in that area. New development in the area also affects the amount of water that runs down the culvert and it is best if water can drain naturally through the ground rather than straight into the drainage system.

Your Council members are also concerned that the proposals put forward for additional housing takes account of the ability of local Health and Education services to cope.

A review of Primary and Secondary Education has just begun and it is important that the views of our parish are included in any findings. Pupil numbers are affected by parents choosing to send their children out of the area and we need to look to the improvement of delivery in our local schools rather than to encourage this outward migration.

Traffic and Highways issues continue to be at the forefront of our thoughts and we now have a regular meeting with the County Council on these matters. The Town Council were saddened at the spate of accidents that have marred parish life over the past year and have tried to address matters to improve safety.
At Mile End Cross Roads in particular, the County Council have already lowered the five stop signs on Woodgate Road to try to draw drivers attention to the cross roads. In addition there are now awareness strips at Mile End Cemetery on the through route.
Re-surfacing work will shortly commence on both Woodgate Road and Main Road, Mile End followed by an overlay of safety surface on the left carriageway in each direction in a beige finish. This will give a broken image of the cross roads and will hopefully make drivers yet more aware of the need to halt.
Unfortunately nothing can be done about the sun shining in drivers eyes.
It is a well known fact that poor visibility at Broadwell and Coalway crossroads makes those more dangerous, yet people take extra care at those locations and there are less incidents of accidents being reported.
Your Town Council will continue to be vigilant on behalf of the parish in all matters of road safety and a Town Councillor attends meetings of the Road Safety Partnership. We are pleased that a 30.mph speed limit has now been extended to Whitecliff Corner and repeater signs will soon be erected through that area.
Work on the next phase of road improvements in the Town Centre will begin on 4th April. A 20.mph. speed limit is to be introduced and there will be some extra raised crossing points for pedestrians in High Street and Newland Street.
I am sure that you will be aware of the increasing number of residents who find it necessary to use mobility scooters to enable them to lead as normal a life as possible. Hopefully they will feel much safer with these added crossings.
Around the Parish too, the County Council have been most supportive and have lowered crossing points to assist both these people and young mums with buggies.

Health and Safety is high on the agenda for all local authorities as it the Disability Discrimination Act. Councillors have carried out Risk Assessments and a Health and Safety Policy has been developed for Coleford Town Council in respect of all property for which it is responsible.
One of the areas for which your Council is responsible is play areas within estates. At Milkwall we will be improving the equipment on site and we need to engage with residents in other areas to ensure that we are able to continue to maintain these. We are also grateful to the community groups who take responsibility for maintaining the Bale Memorial Ground, Coalway Recreation Ground and the Buchanan Recreation Ground. Without their support the Town Council would have an even greater task in providing for our young, and not so young, with community facilities and we have pleasure in assisting them with grant aid.

Cemeteries are another of our responsibilities and you may have read in the local press about the increase in burial charges. Since 1997 the Parish has had to accept a financial liability for Mile End Cemetery as well as the Coleford Cemetery and Burial Fees have always reflected charges made by the District Council for burials at Mile End and Yew Tree Brake.
Unfortunately those charges did not cover the true costs of the burials and the Town and Parish Councils affected met with District Council officers to discuss the onerous subsidies being forced upon the residents through the parish precept.
The District Council has since agreed that with effect from 1st April 2005 the burial fee will be increased to reflect the true cost. At present we collect £150 for a single depth grave whereas we pay out almost £300 for the grave to be dug.

The Town Council will still accept the charge that is necessary for the maintenance of the grounds themselves.

Town Councillors also represent the Parish’s interests in a myriad of ways all of which are important to us, whether on other sub-committees of the Council or in other capacities;
School Governors, the local Health Forum, local very worthy Charities and the Police Consultative Committee are just a few examples.

Our relationship with District and County Councillors continues and we have a good working relationship with many Officers within both of these tiers of Local Government. In addition we are working with other public bodies and the emergency services to ensure acceptable service delivery for our parishioners.

Consultation is the buzz word these days and we continue to be consulted on all manner of things. We feed back through the District Strategic Partnerships, Gloucestershire First for County Strategic Partnerships and through the South West Regional Assembly.

The Coleford Area Partnership continues to work on our behalf and for the other parishes that surround our town as part of the Government’s Market and Coastal Towns Initiative and some Councillors are also involved in that body.
The Partnership’s Strategic Plan for the Coleford area for the next 15 years has been accepted by the South West Regional Development Agency and covers many factors of our everyday life. Copies of the shortened version of the Plan are available for you to take home.
Priority 1 of the projects listed in the Plan is the maintenance of a Community Centre for Coleford. The Town Council has helped to fund a Feasibility Study on this which is in the process of being tweaked to submit in the hope of financial input into the “Community” part of a new of updated building in Bank Street.
We are all well aware of the great contribution made by those involved in building the existing premises in the 1960s and have no desire to see a valuable asset disappear.

Over the past twelve months I have taken every opportunity to thank all the volunteers who work so tirelessly within our Parish and beyond. Without these people no community would function and it is a matter of great pride that Coleford can boast so many people who take an interest in their community.
The Town Council continues to give as much financial support as possible, particularly to the range of events that we can justifiably boast.
The Events Leaflet for 2005 lists no fewer than five annual events in the town and we are the envy of others around.
The Carnival of Transport has already filled our streets once more and we now look forward to Coleford Music Festival and the St. John’s Church Flower Festival at the end of May.
This year will see the 60th Anniversary of the end of World War II. The Town Council will be working with the Coleford & District Branch of the Royal British Legion and other partners to give the people of Coleford a week to remember. Festivities will begin on Friday 8th July and will continue over the weekend with Dancing thro the Dean on the Saturday, - a Church Parade and Thanksgiving service at St. John’s Church on the Sunday, followed by a Parish War-time Picnic and other events. Our school children and other children’s groups will hopefully be deeply involved in this very important commemoration.
The Town Council is applying for grant aid from the National Lottery to help pay for this events.
Coleford Christmas Lights will once again cheer the dark days as we approach winter and hopefully the Festive Foods and Christmas Craft Fayre will be well supported as we shop for Christmas locally rather than further a field. The Town Council will also be organising the Senior Citizen’s Christmas Concert.

I would like to thank our local press and radio stations for creating public awareness of these events and other issues concerning our parish and hope they will continue to be supportive of our efforts.

I take this opportunity of publicly thanking everyone involved in the life of our parish for their commitment and particularly my Councillors, the Deputy Mayor, Mr. Weston, the Past Mayor, Mr. Lacey, and finally our Town Clerk, Mrs. Val Mitchell, for the support and encouragement I have personally received in carrying out my duties as your Mayor.


Janet Marrott
Mayor of Coleford.

If you have any comments to make on this report or wish to speak to the Mayor regarding the content, please contact the Town Clerk at 2 The Town House, Lord’s Hill Walk, Coleford, Glos.GL16 8BD. Telephone 01594 832103
 

April 26^th  Monthly Town Council Meeting   Back to Agendas & Minutes

At the monthly meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 29th March 2005 there were present: -

Councillor Mrs J A Marrott (Mayor)
M T Weston (Deputy Mayor)
Mrs C Allaway-Martin
D J Atherley
Mrs J Baynham
C T Elsmore
A M Lacey
C Lusty
Mrs S Merrikin
N W Penny

Sergeant J Lynch-Warden – Gloucestershire Constabulary

The Mayor, Councillor Mrs J A Marrott welcomed everyone to the meeting.

Apologies received and accepted: Councillor C P Kay, Councillor R D Phelps and Councillor J A Shaw

Apologies received: County Councillor P Chamberlain

The minutes of the last meeting of the Council held on Tuesday 22nd February 2005 having been circulated, were taken as read and signed by the Mayor as correct.

Proposed – Councillor N W Penny Seconded – Councillor D J Atherley

The minutes of the Office Sub-committee meetings held on 2nd and 14th March 2005 having been circulated, were taken as read and signed by the Mayor as correct.

Proposed – Councillor Mrs S Merrikin Seconded – Councillor Mrs C Allaway-Martin.

POLICE UPDATE

Sergeant John Lynch-Warden advised members that he had worked in Lydney for the past 18 months and provided Divisional cover.

Reported crimes to date in March totalled 39 compared to 51 in the same period last year. Detected rates had risen from 35% last year to 43% this year. Whilst figures for key offences remained to the same period last year, cases of criminal damage had increased and were linked to anti-social behaviour.

A new PCSO had been appointed and the Forest South INA now had 3 PCSO’s. Operation Falstaff would again be operating in vulnerable areas and this year areas where anti-social behaviour was a problem would also be included.

Discussions with Sergeant Lynch-Warden covered the following areas:

· Young drivers and speed culture
· Issues regarding speed, traffic calming, disobeying of traffic rules and general disrespect of the law
· Lack of Traffic Warden
· Cancellation of visit to CCTV operation room
· Traffic diversions following accidents

The Mayor, Councillor Mrs J A Marrott thanked Sergeant Lynch-Warden for attending. Members agreed to ask Bob Lloyd, Crime Reduction Officer to attend the next meeting of the Council.

Councillor A M Lacey left the meeting at 7.30pm.

DECLARATIONS OF INTEREST

Councillor C Lusty declared an interest in agenda number 8.2
Deputy Mayor, Councillor M T Weston declared an interest in agenda number 10.1

MATTERS ARISING FROM PREVIOUS MINUTES NOT SHOWN ON THE AGENDA

352 (a) CCTV CONTROL CENTRE VISIT

The arranged visit by Deputy Mayor, Councillor M Weston and Councillor C Elsmore to the CCTV Control Centre on 26th March was cancelled at very late notice. Issues relating to the cancellation would be discussed with Bob Lloyd, Crime Reduction Officer at the next meting.

352 (b) 60th ANNIVERSARY OF END OF WORLD WAR II COMMEMORATIONS

A full list of events and costings would be completed before a meeting was arranged and the grant submitted to the Home Front Recall programme.

SPECIAL AGENDA ITEMS

353. SCHEDULE OF MEETINGS FOR 2005/06

The schedule of meetings for 2005/06 was agreed by all members.

354. COLEFORD CEMETERY CHARGES

The proposed Cemetery charges for 2005/06 were agreed.

Proposed Councillor Mrs C Allaway-Martin Seconded Councillor C Lusty

355. NEWLAND STREET PUBLIC CONVENIENCES – REFURBISHMENT

Councillor Mrs S Merrikin reported her frustration that the refurbishment plans were no further forward. Further plans had been produced which disregarded previously discussed issues and information provided by the Town Council had not been utilised. The suggested use of re-using high quality equipment from redundant conveniences was acceptable but modern day facilities could not be compromised.

Working party members, Councillor Mrs C Allaway-Martin and Councillor Mrs S Merrikin agreed that these conveniences must remain open as the access to them is superior to the Car Park block for anyone with walking difficulties. All coaches drop off their passengers in the town centre. If the refurbishment has to be completed within the original budget figure then it was important that the Town Council’s requirements are included to provide a modernised facility. The current facilities were frequently vandalised but good facilities would be more frequently used and the opportunity for vandalism reduced. The poor state of the current facilities gave a very poor impression to the large number of tourists in the town the previous day for the Carnival of Transport. At 2.30pm the female block had filthy toilets, rubbish strewn and blocked basins.

Councillor N Penny advised that the Coleford Music Festival contributed to toilet cleaning during their event.

Following discussions regarding the payment of the contribution to the District Council for the repair, maintenance, cleaning and refurbishment of the Newland Street conveniences Councillor N Penny proposed that 50% of the contribution be paid and the remainder subject to agreement on refurbishment, cleaning, repairs and maintenance. Councillor C Lusty seconded the proposal with all members in agreement.

356. AUDITED ACCOUNTS

The Audit had been completed by Moore Stephens, Chartered Accountants and their letter to the Council accepted.

Members agreed that Councillor A M Lacey complete a Financial Risk Assessment and the internal financial controls of the Council be documented.


357. PLANS

The minutes of the Planning Meetings held on 8th and 29th March were accepted as a true records and recommendations agreed accordingly.

Proposed Councillor Mrs J Baynham Seconded Councillor Mrs C Allaway-
Martin

FOR INFORMATION ONLY

Appeal Ref: APP/P1615/A/04/1159143
Land at High Nash, Coleford, Gloucestershire GL16 8HF

· The appeal is made under section 78 of the town and Country planning Acct 1990 against a refusal to grant outline planning permission.
· The appeal is made by Mrs Bradley against the decision of Forest of Dean District Council
· The application Ref: P0249/03/OUT DF12835, dated 16 December 2003, was refused by notice dated 23 July 2004
· The development proposed is the erection of a detached dwelling with ancillary works (outline)

Summary of Decision: The appeal is allowed, and planning permission granted subject to conditions set out in the Formal Decision


DF13160 Glebe House, Parkend Walk, Coalway
(P0148/05/FUL)

DEVELOPMENT Erection of a detached annexe building to provide ancillary
facilities for disabled person, enlargement of residential garden area

OBSERVATIONS Support application


DF3807/4/V Plot 15B, Stepbridge Road, Tufthorn Industrial Estate, (P0355/05/FUL) Coleford

DEVELOPMENT Change of use of land to provide storage/light industrial
use. Alterations to vehicular access.

OBSERVATIONS No objections





DF3807/4/U Plot 15B, Stepbridge Road, Tufthorn Industrial Estate,
(P0356/05/FUL) Coleford

DEVELOPMENT Change of use of land to Class B 1 Light Industrial use and
siting of two temporary buildings. Alterations to vehicular access.

OBSERVATIONS No objections


DF403/C 1 Bells View, Forest Road, Milkwall, Coleford
(P0352/05/FUL)

DEVELOPMENT Use of existing garage as a dining room together with first
floor extension above.

OBSERVATIONS No objections


DF3166/B 41 Lords Hill, Coleford
(P0329/05/FUL)

DEVELOPMENT Erection of a first floor extension.

OBSERVATIONS No objections


FOR INFORMATION ONLY

Town and Country Planning Act, 1990
Appeal Bt: Lordgate Development Ltd
Site: Land at Lords Hill, Plots 1-4, Coleford
Development: Amendment to planning permission DF1092/3/F/AP relating to plots 1-4 to amend size of curtilage.
Planning Inspectorate Ref: APP/P1615/A/0-5/1175997
Room No: 3/ 04 Kite Wing Starting Date: 8th March 2005


DF6620/A Belinda Park Caravan Site, Milkwall, Coleford
(P0374/05/FUL)

DEVELOPMENT Variation of Condition (b) of planning Permission DF6620
dated 05.12.1984 to increase the total of number of caravans from 21 to 22.

OBSERVATIONS No objections

DF13201 Mount Hermon Primitive Methodist Church, Edge End
(P0415/05/OUT) Road, Mile End

DEVELOPMENT Outline application for the erection of a detached dwelling
with ancillary works.

OBSERVATIONS No objections


DF2486/T 2 The Paddocks, Coleford
(P0307/05/FUL)

DEVELOPMENT Erection of a conservatory. (Retrospective).

OBSERVATIONS No objections


CORRESPONDANCE

258. FODDC – FOUL DRAINAGE IN COLEFORD TOWN CENTRE

The District Council had been advised that Welsh Water had included the works in their Capital Programme, planning the work in 2008/09. Members agreed that this date was not early enough and instructed the clerk to write to Diana Organ MP and all political parties regarding this matter.

259. H LUSTY – USE OF CLOCK TOWER AREA

Members were happy to permit the use of the Clock Tower area to highlight the Global Week of Action for Trade Justice.

260. GRCC – PERMANENTLY AFFORDABLE HOUSING CONFERENCE

Councillor Mrs J Baynham would attend on behalf of the Council.

261. GAPTC – VACANCY ON COUNCTY COMMITTEE

As the Council already had two representatives on the committee no further names would be put forward.

262. COLEFORD AND DISTRICT ROYAL BRITISH LEGION – SERVICE AT
CLOCK TOWER

Members noted details of the service.


263. GCC – NOTIFICATION OF HIGHWAY WORKS IN TOWN CENTRE

Members were pleased to receive notification of these works.

264. ENVIRONMENT AGENCY – SAMPLE POINTS – WHITECLIFF BROOK

Members noted receipt of the letter and the points at which samples are taken.

265. STANDARDS BOARD – A CODE FOR THE FUTURE
The Mayor, Councillor Mrs J Marrott, Councillors Mrs C Allaway-Martin, N Penny, D Atherley and Mrs S Merrikin would review the Code.

266. WYE VALLEY AONB – LOTTERY BID AND MEETING

Councillors D Atherley and Mrs J Baynham would attend

267. THANK YOU LETTER – MRS GILL YOUNG

Mrs G Young retired Principal of Royal Forest of Dean College had written to thank the Mayor for the gift in appreciation of her work with the Council. This gift had been purchased from the Chairman’s Allowance.

268. LETTER - GLOUCESTERSHIRE POLICE – NAMING OF HOUSES IN PARISH

Members noted the letter and would remind parishioners as necessary.

Members agreed to a 15 minute extension to the meeting.

269. MEMBERS REPORTS

Councillor C Lusty had attended the Annual General Meeting of the Angus Buchanan Memorial Trust. Matched funding was being sought to enable refurbishment work to be carried out.

Councillor Mrs C Allaway-Martin had studied the “West End” Airspace Development incorporating route change over Wales and South West England document and had responded on behalf of the Council.

Councillor Mrs S Merrikin advised that an under 9yr boys football team wished to use the KGV facilities. The team would be known as Coleford Town Boys Club. Funding for goal posts would be facilitated from within the KGV budget. Coleford Cricket Club would run under 13yr and under 15yr teams with volunteers maintaining the cricket ground. The adult team would not play for the foreseeable future. A meeting of all users of the KGV playing field was necessary.

Councillor Mrs Merrikin had attended the Social Well Being Scrutiny Committee meeting of the District Council on behalf of the Mayor. Presentations were given (including a video) by Sergeant Alan Field of Gloucestershire Constabulary and Gloucestershire Drug & Alcohol Service. Councillor Mrs S Merrikin was the only representative from the Forest Towns to attend.

Councillor D Atherley advised that the Friends of Dean Oaks Hospice were organising a rugby tournament for junior teams on 1st May. It was hoped that this would become an annual event.

Councillor N Penny noted that not all areas of Risk Assessment had yet been completed. The clerk would remind councillors who had agreed to carry out assessments of the requirement.

Councillor Mrs C Allaway-Martin referred to the consultation questionnaires regarding the proposed refurbishment, rebuilding or new siting of the Dilke Hospital. It was imperative that the questionnaires were available where the public can see them.

In a written report, the Mayor noted both Mayoral and other duties attended. On 15th March, at very late notification from the County Council, the Mayor had attended an information session at Forest of Dean District Council foyer area regarding a major review of primary and secondary education in Gloucestershire. Because of late notice only three people attended. The lack of notice would be raised through Gloucestershire Market Towns Forum as it had affected all areas of Gloucestershire.

A further extension to the meeting was proposed by Councillor C Lusty and seconded by Councillor Mrs C Allaway-Martin.

At the monthly meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 26th April 2005 there were present: -

Councillors Mrs J A Marrott (Mayor)
M T Weston (Deputy Mayor)
Mrs C Allaway-Martin
D J Atherley
Mrs J Baynham
C P Kay
C Lusty
Mrs S Merrikin
N W Penny
J A Shaw

The Mayor, Councillor Mrs J Marrott welcomed everyone to the meeting and advised that the speaker, PC Bob Lloyd would not be attending. A letter from Inspector Vestey was read to the Council by the Mayor.

Members agreed to reply to Inspector Vestey thanking him for his letter of apology and to ask for clarification of the difference between Coleford Town Council visit to the CCTV control room and school children visiting the Camera Safety Partnership’s van.

Referring to another police related item the Mayor, Councillor Mrs J Marrott advised that she had received a telephone call and a subsequent email with photographic evidence regarding the police not taking action following an incident. Councillor Marrott had spoken with the Crime Reduction Officer and the Head teacher of a local school regarding identification of the offenders.

All incidents must be reported to the police and an incident number given to ensure all crime is recorded. Without public support reporting all crime and ensuring incident numbers are given the true scale of problems cannot be known.

Apologies received and accepted: Councillor C T Elsmore, Councillor A M Lacey and Councillor R D Phelps

Apologies received: County Councillor P Chamberlain

Amendments to meeting 29th March 2005

Minute 360 – Councillor Mrs J Baynham was not able to attend
Minute 369 – This was an ordinary meeting not the Annual General Meeting

With these amendments agreed the minutes of the last meeting of the Council held on 29th March 2005 having been circulated, were taken as read and signed by the Mayor as correct.

DECLARATIONS OF INTEREST – There were no declarations of interest.

MATTERS ARISING FROM PREVIOUS MINUTES NOT SHOWN ON THE AGENDA

1 (a) 60th ANNIVERSARY END OF WORLD WAR II COMMEMORATIONS – UPDATE OF PROPOSED EVENTS AND GRANT APPLICATION

A programme of proposed events had been compiled and the grant application to Home Front Recall would be completed by the end of the week.

SPECIAL AGENDA ITEMS

2. TRAFALGAR WEEKEND – OCTOBER 2005

The Mayor, Councillor Mrs J Marrott advised that this was to be a Forest-wide event. The Food Group, through the Forest of Dean District Council were planning to organise a Food Fayre. At the time of Trafalgar, Coleford was in the Ancient Parish of Newland and events for this area would centre at Newland Church where an exhibition was planned.

Members suggested event ideas and agreed to bring further ideas to the next meeting.

3. TOWN COUNCIL WEBSITE

Councillor N Penny brought a request from the Coleford Area Partnership for a separate page on the Town Council’s website for Partnership information as an interim measure whilst their own site was updated.

All members were in agreement in granting permission.

4. RISK ASSESSMENTS

Members agreed to document and complete assessments as soon as possible.

5. PLANS

The minutes of the Planning Meetings held on 12th and 26th April 2005 were accepted as true records and recommendations agreed accordingly.

Proposed Councillor C P Kay Seconded Deputy Mayor, Councillor M T Weston
DF8074/A 17, Mile End Road, Mile End, Coleford
(P0512/05/FUL)

DEVELOPMENT Alterations and extension to dwelling

OBSERVATIONS No objections


DF13218 16, Perch Drive, Mile End, Coleford
(P0546/05/FUL)

DEVELOPMENT Alterations and extension to dwelling

OBSERVATIONS No objections


DF12910/B 64, Gloucester Road, Coleford
(P0451/05/FUL)

DEVELOPMENT Erection of a detached dwelling with integral
private car garage. (Resubmission)

OBSERVATIONS Objection – Hydraulic overload


DF1092/4/H Land at Lords Hill, Coleford
(P0550/05/FUL)

DEVELOPMENT Erection of a detached building to accommodate 2 flats
with ancillary works. Provision of parking facilities

OBSERVATIONS: -

1. Previous objection (DF1092/4/D) to amending size of curtilage
2. Increased number of vehicles in and out of the site
3. Enforcement notices already issued on this site
4. Hydraulic overload


DF6441/W Land at 19 South Road, Broadwell, Coleford
(P0522/05/FUL)

DEVELOPMENT Erection of 8 dwellings with associated garaging/parking
facilities

OBSERVATIONS: -

1. Barrier for safety needed if dwellings set below road level
2. Hydraulic overload

DF1435/R Beales Garage, Bank Street, Coleford
(P0577/05/FUL)

DEVELOPMENT Erection of a single storey extension to MOT bay and
service centre

OBSERVATIONS No objections


DF4526/D 14 Foxs Lane, Broadwell, Coleford
(P0601/05/FUL)

DEVELOPMENT Erection of a single storey extension to dwelling

OBSERVATIONS No objections


DF9886/A 14 Woodgate Road, Mile End, Coleford
(P0600/05/FUL)

DEVELOPMENT Erection of a detached private car garage. (Demolition of
existing garage and garden shed)

OBSERVATIONS No objections


DF202/X 29 Prospect Close, Coleford
(P0596/05/FUL)

DEVELOPMENT Erection of a single storey rear extension to dwelling

OBSERVATIONS No objections


DF7414/A 77 Gloucester Road, Coleford
(P0597/05/FUL)

DEVELOPMENT Alterations and extension to dwelling

OBSERVATIONS No objections

CORRESPONDENCE

6. COLEFORD BAPTIST CHURCH – PLANT SALE – CLOCK TOWER

Members were in agreement with this request.

7. FORESTRY COMMISSION

Field Meeting – Soudley 18th May – Councillor Mrs C Allaway-Martin and Councillor D Atherley to attend.

Evening Coach Trip – 8th June – Councillor D Atherley and Councillor Mrs J Baynham to attend.

Oak Tree Planting in Trafalgar Avenue – 21st October – to be held on file for the new Mayor to attend.


8. FOREST OF DEAN DISTRICT COUNCIL – CRIME ISSUES – 3/5/05

The Mayor, Councillor Mrs J Marrott, Councillor Mrs C Allaway-Martin, Councillor D Atherley and Councillor Mrs S Merrikin to attend.

Councillor C T Elsmore joined the meeting at 7.56pm.

9. COPY LETTER – NEWLAND PARISH COUNCIL TO FODDC RE NEWLAND SEWAGE TREATMENT WORKS

Members noted the content of this letter.

10. GUIDE DOGS – RE SHADES DAY

Letter to be held on file for the new Mayor’s attention.

11. JEFF FISHWICK – RE FOREST RANGERS UNDER 11 FOOTBALL TEAM

Members agreed that the King George V Field was now used by 2 adult and 1 youth football teams and 2 cricket teams and regretted that further use of the pitches was not possible.

12. KINGS FOUNDATION – REQUEST FOR PATRONAGE

Members agreed not to support the Foundation.


13. E-MAIL – MRS K MORSE RE COALWAY – MILKWALL ROAD

Mrs Morse requested support for the speeding problems in the area. It was agreed to ask the County Council to supply 30mph repeater signs for the area and ask for investigations into the possibility of flashing 30mph signs.

14. POST OFFICE – CLOSURE OF CLEARWELL POST OFFICE

Members noted with regret the closure of Clearwell Post Office.

15. AGE CONCERN – MONEY MATTERS FOR THE OVER 55’S

Members noted this event on 25th May 2005.

16. ZURICH MUNICIPAL – ANNUAL HEALTH AND SAFETY SEMINAR

Councillor Mrs S Merrikin and the Clerk to attend on 29th June.

17. FOREST OF DEAN CAVING SYMPOSIUM

Councillor Mrs S Merrikin to attend.

18. GLOUCESTERSHIRE COUNTY COUNCIL – AREA SCHOOL REVIEWS

Councillor Mrs S Merrikin to attend the meetings on 19th May and 13th June.

19. OPDM – CODE OF CONDUCT REVIEW

Councillor Mrs C Allaway-Martin agreed to review the document.

20. MEMBERS REPORTS

Councillor N Penny’s written report covered website hit statistics, Coleford Area Partnership and Health and Safety.

Councillor C Lusty declared an interest in the Community Centre item of the Coleford Area Partnership update.

The Mayor, Councillor Mrs J Marrott, on behalf of the Coleford Area Partnership, referred to the difficulties in persuading the County Council to work with the partnership. South West Regional Development Agency had asked for a further meeting with the partnership.

Councillor C P Kay left the meeting at 8.37pm

Councillor D Atherley’s written report detailed an Area of Outstanding Natural Beauty meeting in Monmouth.

Councillor Mrs C Allaway-Martin was thanked for responding on behalf of the Council to the National Air Traffic Services West End Airspace Change proposal.

The Mayor’s report covered Mayoral and other duties carried out in the month. Further to the meeting regarding Whitecliff Brook it was suggested that the Town Council’s website could be used to ask the public to supply any information they may have regarding the brook and culvert. Carolyn Jackson MEP is to be asked for any further information she may have gained since her visit to Coleford.

Councillor Mrs J Baynham advised that the West Gloucestershire Primary Care Trust was looking to make financial savings. Members were concerned that this could be the beginning of a decline in health care for the Forest.

Councillor D Atherley proposed an extension to the meeting which was seconded by Councillor C Lusty.

Deputy Mayor, Councillor M Weston spoke of his concerns at the continual break-ins at the Feathers Hotel and possible consequences of vandalism.

Councillor Mrs S Merrikin together with Councillor Mrs C Allaway-Martin and Philip Woosnam of Forest of Dean District Council had visited redundant public conveniences to inspect equipment which once cleaned, would be acceptable for reuse in the Newland Street conveniences. The District Council had suggested re-tendering the contract.

Councillor D Atherley thanked the members of the Public Conveniences working party for their work.

Councillor C Elsmore reported that together with Councillor C Lusty and the Clerk he had attended a training event regarding the evaluation of staff posts.




There being no other business the meeting closed at 9.25pm
 

May 31st   Monthly Town Council Meeting (Annual Council Assembly)   Back to Agendas & Minutes

At the Annual General Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 31st May 2005 there were present: -

Councillors Mrs C Allaway-Martin
D J Atherley
Mrs J Baynham
C T Elsmore
A M Lacey
C Lusty
Mrs J A Marrott
Mrs S Merrikin
N W Penny
R D Phelps
J A Shaw
M T Weston

County Councillor P Chamberlain
District Councillor Mrs P Evans

APOLOGIES received and accepted: Councillor C P Kay

APOLOGIES received: District Councillor Professor A Bensted and
District Councillor Mrs A Smallwood.

Councillor Mrs J Marrott welcomed everyone to the meeting.

22. ELECTION OF MAYOR FOR THE ENSUING YEAR

Councillor Mrs J Marrott was nominated by Councillor D Atherley and seconded by Councillor N Penny.

Councillor M Weston was nominated by Councillor R Phelps and seconded by Councillor Mrs S Merrikin.

Having been put to the vote Councillor Mrs J Marrott was elected.

23. ELECTION OF DEPUTY MAYOR FOR THE ENSUING YEAR

Councillor M Weston was nominated by Councillor D Atherley and seconded by Councillor R Phelps.

There being no other nominations Councillor M Weston was elected.

The minutes of the last meeting of the Council held on 26th April 2005 having been circulated, were taken as read and signed by the Mayor as correct.

Proposed: Councillor N Penny Seconded: Deputy Mayor,
Councillor M Weston

The minutes of the last Office Sub-committee meeting held on 10th May 2005 having been circulated, were taken as read and signed by the Mayor as correct.

Proposed: Councillor D Atherley

The Mayor, Councillor Mrs J Marrott read a letter from the clerk regarding job evaluation.

Councillor J Shaw proposed that the clerk’s post be referred for evaluation by the National Association of Local Councils and the Society of Local Council Clerks. Councillor Mrs S Merrikin seconded the proposal with members in agreement.

DECLARATIONS OF INTEREST – There were no declarations of interest.

MATTERS ARISING FROM PREVIOUS MINUTES NOT SHOWN ON THE AGENDA

24 (a) 60th ANNIVERSARY END OF WAR COMMEMORATIONS – HOME FRONT RECALL GRANT

The grant application had been returned as the funders did not accept the clerk’s authority to sign. A letter from the Mayor had been sent.

24 (b) COLEFORD AREA PARTNERSHIP

The Chairman reported that the Annual General Meeting had taken place on 12th May. Peter Chamberlain had been elected Chairman with Stuart McLester elected Vice-Chairman.

The work of the Partnership had now moved on from Plan Preparation to project delivery.

Life Long Learning

Projects in Coalway, Lydbrook and at Forest View Cinderford were running or have been agreed. A new funding application has been made to roll the programme Forest wide on behalf of all four towns. The Coalway project has resulted in a volunteer being given part-time employment.


Environment

South West Rural Development Agency has expressed an interest in helping resolve the problem of Whitecliff Brook and Welsh Water’s planned sewer improvements.

Youth Initiatives

Four sessions with Coleford area students at Lakers School have supported the belief that the young people would like a skate park and BMX park. The Partnership will make further representations to the Town Council and County Youth Service regarding this.

Health Issues

The Partnership is looking to the Bream Health Forum to act as its partner to maintain a strong contact with all aspects of Healthcare for the Coleford area.

Transport

Parish Surveys by surrounding parishes are awaited. The Partnership has representatives on the District Council’s Local Strategic Partnership which collates work for the whole Forest area.

Business and Economy

The Partnership has a trade representative who is involved with the District Council’s Retail Support Group. The Group are awaiting the outcome of a funding bid to assist various initiatives encouraging people to the local towns.

Tourism & Events

Work continues with, and through, the existing Steering Groups for Forest wide delivery of the Tourism and Regeneration Strategies.

Housing

The Partnership will be working with the Forest of Dean District Council towards providing affordable housing in the Coleford area, including using the land at the rear of the Community Centre.




Coleford Community Enterprise Centre

Progress has been delayed until the new County Council Cabinet have made certain decisions on Service Delivery. An alternative plan has been prepared by the Partnership since the last Town Council meeting and matters cannot be further considered until the County Council Cabinet have made their decisions. After the 13th June it is hoped that a full discussion can be had with the Town Council on the way forward. SWRDA have shown a willingness to assist with the community in ensuring future provision of community enterprise facilities.

Publicity and Communication

This will be maintained by regular broadcasts through Forest of Dean Media, press releases and by updating and improving the web site which should be linked to the Town Council, District Council and GMTF websites.

The Mayor, Councillor Mrs J Marrott thanked Peter Chamberlain for his report.

County Councillor P Chamberlain left the meeting at 7.29pm.

SPECIAL AGENDA ITEMS

25. ROAD SAFETY

District Councillor Mrs P Evans advised members that she had attended a Road Safety Liaison meeting with Gary Handley the Road Safety Team Leader at Gloucestershire County Council. The main discussion related to local fatal accidents. Suggestions made and points raised were noted by Gary Handley and would be used to try and help the situation on Forest roads.

Items raised by members included:

· Road Safety Partnership leaflets at Coleford Music Festival
· Overloading of vehicles
· Mobile phone usage whilst driving
· Recent seat belt checks where 30 people found not wearing belts
· Enforcement problems
· Necessity for police checks after 9pm
· Cyclist’s disregard for road user rules
· Road safety education, from infants up
· Importance of leading by example

Councillor Mrs C Allaway-Martin advised that she would be attending the Road Safety meeting at the Forest of Dean District Council on 1st June.

Councillor D Atherley had voiced the Council’s concerns over road safety at two recent meetings with the police.

Councillor N Penny had responded on behalf of the Council to a Government consultation document reviewing Road Traffic offences involving Bad Driving. This document’s emphasis was on punishment rather than education.

An e-mailed letter from a parishioner regarding road safety issues along the Milkwall to Coalway road and the clerk’s response was read to the Council

26. HIGHWAYS – TOWN CENTRE IMPROVEMENTS – PHASE 3 – REQUEST FOR DISABLED PARKING

Following discussion it was resolved that a Traffic Order be applied for to make all spaces in the High Street Parking Bay designated for Disabled users.

Proposed: Councillor M Lacey Seconded: Councillor D Atherley

The clerk was instructed to write to Gloucestershire Constabulary regarding enforcement of the Order and to notify Chamber of Trade of the application for the Order.

27. RISK ASSESSMENTS

ROSPA REPORT ON MILKWALL PLAY AREA

The report noted assessments of medium to low risk.

Resolved: Monmouthshire County Council be asked to carry out the necessary work to the play Area to ensure compliance with the Safety Inspection report’s recommendations.

MONMOUTHSHIRE COUNTY COUNCIL REPORT

This report had highlighted the poor condition of the wood bark safety surfacing which was also noted in the ROSPA report and would be attended to under the work carried out to comply with ROSPA recommendations.

No other assessment had yet been completed.




28. REPLACE/REFINISH DAMAGED MOSAICS

Johnson Tiles had advised that the damaged mosaic tiles would cost £75 to replace.

Resolved: Purchase replacement tiles as necessary.

Proposed: Councillor M Lacey Seconded: Councillor C Lusty

29. PLANS

The minutes of the Planning Meeting held on 10th May and 31st May 2005 having been previously circulated were accepted as a true record and recommendations agreed accordingly.

Proposed: Councillor M Lacey Seconded: Councillor R Phelps

DF3807/4/W Plot 14A, Stepbridge Road, Forest of Dean Business
(P0703/05/FUL) Estate, Coleford

DEVELOPMENT Erection of two industrial units with associated parking
facilities. Construction of new vehicular access.

OBSERVATIONS Support application


DF9600/A 15 Woodgate Road, Mile End, Coleford
(P0715/05/FUL)

DEVELOPMENT Alterations and extension to dwelling.

OBSERVATIONS Objection – scale of alterations and extension out of
character for the pair of dwellings.


DF270/5/P 6 Orchard Road, Coleford
(P0709/05/FUL)

DEVELOPMENT Alterations and extension to dwelling.

OBSERVATIONS No objections





DF13098/A 25/27 Woodgate Road, Mile End, Coleford
(P0721/05/FUL)

DEVELOPMENT Erection of 26 dwellings with associated garaging/parking
facilities. Construction of new vehicular access. Erection
of a detached double garage to serve no. 29. (Revised scheme).

OBSERVATIONS Objection – hydraulic overload

The Council asks that the District Council: -

· Ensures that the play provision be maintained. Perhaps a communal all-age area might serve the development better than a play area
· Ensures no parking is permitted on the estate’s access roads
· West Gloucestershire Primary Care Trust be informed of this potential new development


DF403/D 1 Bells View, Forest Road, Milkwall, Coleford
(P0741/05/FUL)

DEVELOPMENT Use of existing garage as a dining room together with first
floor extension above. (Resubmission).

OBSERVATIONS No objections


DF6441/W Land at 19 South Road, Broadwell, Coleford
(P0522/05/FUL)

DEVELOPMENT Erection of 8 dwellings with associated garaging/parking
facilities.

OBSERVATIONS Objection – hydraulic overload.
Concerns re lack of affordable housing and egress from site to road.
West Gloucestershire Primary Care Trust be informed of this potential new development.







DF8278/J/LBC Gage Farm, Newland, Coleford
(P0718/05/LBC)

DEVELOPMENT Listed Building consent for the amendment to previously
approved scheme, to provide a two storey extension comprising orangery with first floor bathroom. (Barn 1).

OBSERVATIONS No objections


The Mayor, Councillor Mrs J Marrott expressed congratulations and thanks to the Switched On Committee for all their hard work in organising such a successful Music Festival.

District Councillor Mrs P Evans left the meeting at 8.15pm

CORRESPONDENCE

30. GLOUCESTERSHIRE COUNTY COUNCIL – CANCELLATION OF AREA SCHOOLS REVIEW MEETINGS

Members noted the cancellation and re-arrangement dates for the meetings. The clerk was instructed to write to the County Council regarding Councillor Mrs S Merrikin joining the Forest of Dean Panel. Councillor Mrs Merrikin would attend the meeting on 13th June.

31. E-MAIL – GLOUCESTERSHIRE COUNTY COUNCIL – GREAT GLOUCESTERSHIRE DEBATE

Members noted the Debate and requested to be circulated with detailed information.

32. GLOUCESTERSHIRE PLAYING FIELDS ASSOCIATION – SEMINAR 12th JULY 2005

Councillor Mrs S Merrikin would attend the Seminar.

33. A RAZVI – LETTER OF THANKS

Members noted receipt of Mr Razvi’s letter.

34. FOREST OF DEAN DISTRICT COUNCIL – LOCAL STRATEGIC PARTNERSHIP CONFERENCE – 6th JUNE 2005

Councillors Mrs J Baynham and R Phelps would attend the conference.

35. FOREST OF DEAN DISTRICT COUNCIL – HOUSING STRATEGY 2005 – 2008

Members noted the Strategy document was held on file in the office.

36. NHS – STROLLING IN GLOUCESTERSHIRE 11th – 19th JUNE 2005

Members noted the dates of the Walking Festival.

37. FOREST OF DEAN DISTRICT COUNCIL – ALLOWANCES FOR COUNCILLORS

Members noted the increased travel rates.

Resolved: Travel rates for Coleford Town Council members and staff unchanged for the current financial year.
Proposed: Councillor M Lacey Seconded: Councillor R Phelps

38. BUILDING ON WHAT’S SPECIAL – PARISH BIODIVERSITY SUMMARIES

Members agreed to request a parish summary for Coleford.

39. GLOUCESTERSHIRE RURAL COMMUNITY COUNCIL

Members noted that the new Rural Advisor for the Forest of Dean was Trystan Swale.

40. WYE VALLEY AONB – WONDERFUL WYE WILDLIFE – MONDAY 20th JUNE – 7.30pm

Members noted the date of the free illustrated talk.

41. MEMBERS REPORTS

Councillor Mrs S Merrikin reported that the Under 8’s first football match would take place on 25th June and that members of the adult football teams, youth cricket teams and members are invited to this first match.

Quotations were required for laying the carpet in the pavilion and the small works required to the floor would be arranged.

Councillor Mrs C Allaway-Martin advised that she would be attending the Forest Road Safety meeting at the Forest of Dean District Council offices on 1st June.

Councillor D Atherley had been unable to attend the Wye Valley AONB field meeting. The meeting of the Forest of Dean District Council’s Social Well Being Scrutiny Meeting was attended by Parish and Town Council representatives. Discussions centred on community issues.

The meeting of the Policy and Community had focused on traffic issues and recent fatal accidents.

Councillor Mrs J Baynham and the Mayor, Councillor Mrs J Marrott had attended a Community Healthcare Stakeholder full day event. Councillor Mrs Baynham reported that views on the future of the Dilke and Lydney Hospitals were needed from the public. Those attending the meeting agreed that every effort would be made to ensure the Dilke Hospital remained at its present site and that as many views as possible would be sought.

Deputy Mayor, Councillor M Weston noted that visitors had congratulated the Town on the quality of the events leaflet. The high quality of grass cutting on Sunnybank was noted.

The Mayor, Councillor Mrs J Marrott’s written report covered Mayoral and other duties carried out. The Scouts Annual General Meeting had been most impressive and the number of young people involved was high.


There being no other business, the meeting closed at 8.57pm
 

June 28^th   Monthly Town Council Meeting   Back to Agendas & Minutes

At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 28th June 2005 there were present: -

Councillors Mrs J A Marrott, Mayor
M T Weston, Deputy Mayor
D J Atherley
Mrs J Baynham
C T Elsmore
A M Lacey
C Lusty
Mrs S Merrikin
J A Shaw

District Councillor Mrs P Evans

Two members of the public were in attendance

APOLOGIES received and accepted: Councillor Mrs C Allaway-Martin, Councillor C P Kay, Councillor N W Penny and Councillor R D Phelps

APOLOGIES received: County Councillor P Chamberlain

The Mayor, Councillor Mrs J Marrott welcomed members of the public and Mrs Marilyn Cox, Coleford Enterprise Centre Project Champion, Coleford Area Partnership, to the meeting.

43. COLEFORD ENTERPRISE CENTRE - UPDATE

Mrs Cox thanked the council for inviting her to speak and give a progress report on the provision of the proposed new Community Enterprise Centre which was the main project in the Coleford Area Plan.

The general layout and provision within the Centre has recently been agreed. The first floor space can be divided as necessary and let to private, public sector and social enterprises in a number of different ways. The ground floor will be a large space used by the Youth Service some evenings and available for community use in the day and at weekends.

The County Council are assured that their needs for Youth and Adult Day Care can be met and have indicated their budget for these. The Partnership is currently working with the County and Martin Davidson to prepare for the Project Proposal to go before South West Rural Development Agency in October. The Partnership would be looking to South West Regional Development Agency for aid of approximately £500,000 to add the community first floor to the building.
Usage and layouts were not finalised. Some spaces would be dedicated, some shared. Martin Davidson and others are working to confirm the business management plan.

Two potential sites were available and the building will fit on either. The Bank Street site is still preferred but another site is being investigated. One key issue being the number of affordable homes gained from each site. Evaluations of the sites and the timescales are currently being drawn together.

Meetings will take place next week to define costings and provision and the ratified proposals will be ready to be sent of the South West Regional Development Agency with preliminary work by 12th July.

The Mayor, Councillor Mrs J Marrott thanked Mrs Cox for her update and attending.

Mrs Cox left the meeting at 7.20pm.

The minutes of the last meeting of the Council held on 31st May 2005, having been circulated, were taken as read and signed by the Mayor as correct.

Proposed: Councillor M Lacey Seconded: Councillor C Elsmore

DECLARATIONS OF INTEREST – There were no declarations of interest.

MATTERS ARISING FROM PREVIOUS MINUTES NOT SHOWN ON THE AGENDA

44 (a) 60th ANNIVERSARY END OF WAR COMMEMORATIONS – UPDATE

The Mayor, Councillor Mrs J Marrott updated members on the events taking place. Grateful thanks were expressed to Mr Roy Merrikin for all his help towards compiling the Order of Service.

PETITION – ALBERT ROAD RESIDENTS AND E-MAIL FROM FOREST OF DEAN DISTRICT COUNCIL

A petition had been received, signed by over 200 residents of Albert Road area and parents of the nearby school and Opportunity Centre.

An e-mail from the District Council regarding this property was read to the Council.

Following discussions the two members of the public in attendance were invited to address the Council with their concerns.

Members agreed that the rehabilitation unit was necessary but that the property chosen was in such a totally wrong position as to border on irresponsibility.

Letters expressing the Council’s position would be sent to Wyedean Housing. Forest of Dean District Council, County Councillor P Chamberlain, Mark Harper MP, Chairman of Forest of Dean District Council G Read and Gloucestershire Re-integration Unit

Councillor M Lacey left the meeting at 7.53pm.

SPECIAL AGENDA ITEMS

45. COLEFORD IN BLOOM

The Mayor, Councillor Mrs J Marrott advised that, in principal, the District Council had agreed to match fund the £2,000.00 budgeted by Coleford Town Council for this purpose.

Various discussions took place on how the Town Centre could be improved including the possibility of building the area up to enable a better planting scheme and building raised beds on the approaches to the town.

Resolved: Members agreed, in principal, for the clerk to investigate improvements to the Town Centre planting further.

46. STEPBRIDGE ESTATE - NEW DOG BIN

Following complaints regarding dog fouling on the Stepbridge Estate, Milkwall members discussed the need for a further dog bin to be placed at the top side of the estate.

Resolved: Members agreed that an additional dog bin and notice be placed at the top area of the estate. It was also agreed for the clerk to ask the Street Wardens to check the area on a regular basis.

District Councillor, Mrs P Evans left the meeting at 8.07pm.

47. PLANS

The minutes of the Planning Meeting held on 14th June and 28th June 2005 having been previously circulated were accepted as a true record and recommendations agreed accordingly.

14th June - Proposed: Councillor C Elsmore Seconded: Councillor C Lusty
28th June - Proposed: Councillor J Shaw Seconded: Councillor Mrs J Baynham

DF3807/4/X Plot 15B Stepbridge Road, Forest of Dean Business
(P0875/05/FUL) Estate, Coleford

DEVELOPMENT Construction of car parking area

OBSERVATIONS No objection


DF10865/A Rockfield, Scowles, Coleford
(P0894/05/FUL)

DEVELOPMENT Erection of a detached double private car garage
(Demolition of existing)

OBSERVATIONS No objection


DF10865/A Land at 77 North Road, Broadwell, Coleford
(P0894/05/FUL)

DEVELOPMENT Outline application for the erection of a dwelling.
Construction of new vehicular access. (Renewal of Consent)


OBSERVATIONS Property should not be occupied until it is possible
to connect to the sewer


DF10176/D/AP Land at Forest Road/Station Road, Milkwall
(P0933/05/APP)
DEVELOPMENT Approval of Reserved Matters for the erection of 3 pairs of
semi detached dwellings with ancillary works. Construction of new vehicular access.

OBSERVATIONS No objection


DF13127/A Tara, Ellwood Road, Milkwall, Coleford
(P0952/05/FUL)

DEVELOPMENT Alterations and extension to provide enlarged bedroom
with en suite for disabled person

OBSERVATIONS No objection

DF4012/K Pingry Farm, Pingry Lane, Coleford
(P0947/05/COU)

DEVELOPMENT Change of use of existing agricultural building to create
Class B1/B8 uses

OBSERVATIONS No objection


DF6441/W Land at 19 South Road, Broadwell, Coleford
(P0522/05/FUL)

DEVELOPMENT Erection of 8 dwellings with associated garaging/parking
facilities

OBSERVATIONS - Objection – hydraulic overload
- Concerns remain re egress from site to road
- West Gloucestershire Primary Care Trust to be informed of this potential new development
- Concerned that materials for hard-standing has no run off because of environmental issues in Jugshole area


CORRESPONDENCE

48. FOREST OF DEAN DISTRICT COUNCIL – COLEFORD MUSIC FESTIVAL

A letter was read from Mr Philip Woosnam, Land and Property Manager, Forest of Dean District Council asking for Members feedback on reducing damage to the public conveniences during future Music Festivals.

Following discussions Members instructed the clerk to reply suggesting the organisers of the event consider providing attendants inside the public conveniences during the Music Festival to minimise any vandalism.

49. FORESTRY COMMISSION – FOREST DESIGN PLANNING IN THE FOREST OF DEAN – PRESENTATION CD

Members noted the Presentation CD was held on file in the office.

50. GLOUCESTERSHIRE COUNTY COUNCIL – ENVIRONMENT DIRECTORATE – STATEMENT OF COMMUNITY INVOLVEMENT IN RELATION TO MINERALS AND WASTE DEVELOPMENT IN GLOUCESTERSHIRE

Councillor Mrs S Merrikin and Councillor J Shaw agreed to view website and make comment.

51. AIR IN G – REQUEST FOR LETTER OF SUPPORT

A letter was read from Mr E O’Driscoll, Artistic Director, AIR in G requesting the Town Council support for the need for a Youth Theatre Director to be appointed at the Forest Theatre.

Resolved: Members instructed the clerk to send a letter of support.

52. COLEFORD UNITED AFC – SIX A SIDE TOURNAMENT

A letter had been received requesting permission for a six-a-side tournament to be held at the King George V playing field and pavilion on 23rd July.

Resolved: Members were only prepared to give permission for the event to take place under the following conditions: -

· The premises will be vacated by 7.00.pm. with no undue noise to local residents on leaving the area.
· All licensing issues will satisfy both the Town Council and the Forest of Dean District Council (Consult with Mr. Ron Beddis and Mrs. Heather Lucas) A copy of the Licence will be provided to the Town Council before the event takes place.
· All litter will be gathered up and removed from the site before leaving.
· No vehicles are to be driven onto the grass, including those delivering alcohol.
· The premises will be left in a clean and tidy state.

Councillor J Shaw left the meeting at 8.35pm.

53. GAPTC – CALL FOR RESOLUTIONS FOR AGM

Members noted the date of this Annual General Meeting.

54. GLOUCESTERSHIRE TRAINING PARTNERSHIP – DECLARE OR NOT? – TUESDAY 26th JULY – LONGFORD

Members noted the date of this Training Session.

55. COMMISSION FOR PATIENT AND PUBLIC INVOLVEMENT IN HEALTH – FORUM MEMBERS NEEDED

The Mayor, Councillor Mrs J Marrott requested a copy of any information be sent to the Council.

56. SOUTH WEST REGIONAL ASSEMBLY – STAKEHOLDERS CONFERENCE – 26th JULY – SWINDON 9AM – 1.30PM

Members noted the contents of this letter. The Mayor, Councillor Mrs J Marrott and Councillor D Atherley may attend this Workshop.

57. JOHN COLE – EMAIL – RE LACK OF GRASS CUTTING

An email from Mr John Cole was read to Members regarding the lack of grass cutting in the Broadwell area.

Forest of Dean Housing is aware of the problems regarding delays in grass cutting in the Forest and will deal with the problem as soon as possible.

58. NALC – POINTERS TO GOOD PRACTICE

Members noted this booklet was held on file in the office.

59. MEMBERS REPORTS

Councillor C Lusty reported on Forest of Dean Sea Cadet Unit’s Annual General Meeting. In excess of 30 youngsters attend the Forest of Dean Sea Cadets and all were a credit to their parents and the Unit.

Councillor Lusty had also attended a recent meeting of the Citizens Advice Bureau, who expressed their need for support from Town and Parish Councils. The clerk was requested to send a letter of support to the Forest of Dean District Council.

Councillor Mrs J Baynham had attended a recent Strategic Partnership meeting at Whitemead and reported that some SRB6 youth forum members described the meeting as bland and patronising. Over 50% of those attending the meeting were from the Forest of Dean District Council. The meeting was not felt to be useful and there had been no input by the groups of the Partnership.

Councillor C Lusty proposed an extension to the meeting.

Councillor Mrs Baynham also reported that Neighbourhood Watch had information regarding stopping of junk mail and telephone calls. Members requested a copy of the Neighbourhood Watch Newsletter.

A new Gallery at the Dean Heritage was open for community use.

Councillor D Atherley attended a recent Forestry Commission meeting and reported that much work was taking place looking after the heritage of the Forest.


Councillor M Weston reported how concerned he was with behaviour in the town on Friday and Saturday nights.

The Mayor, Councillor Mrs J Marrott’s written report on Mayoral Duties attended in June included; attending a funeral, the official opening of the Old Coach House, Local Strategic Partnership meeting, Four Mayors at Lydney, funding for Dancing through the Dean, Dial-a-Ride Cinderford Official Launch. Other meetings attended were Planning Site Meetings and Gloucestershire Market Towns Forum.


There being no other business, the meeting closed at 9.13pm

 

July 26^th  Monthly Town Council Meeting   Back to Agendas & Minutes

At the Monthly Meeting of the Coleford Town Council held at the Town House, Lords Hill Walk, Coleford on Tuesday 26th July 2005 there were present: -

Councillors Mrs J A Marrott, Mayor
M T Weston, Deputy Mayor
Mrs C Allaway-Martin
D J Atherley
Mrs J Baynham
C T Elsmore
A M Lacey
C Lusty
Mrs S Merrikin
N W Penny
R D Phelps

P C Rob Dix, Gloucestershire Constabulary

County Councillor P Chamberlain

District Councillor Professor A Bensted

Members of the public: Mr J Watkins, Mr J Mason and
Master R Atherley

APOLOGIES received and accepted: Councillor C P Kay and Councillor J A Shaw

APOLOGIES received: District Councillor Mrs P Evans

The Mayor, Councillor Mrs J Marrott welcomed everyone to the meeting and advised that the speaker P C Bob Lloyd was unable to attend the meeting.

P C ROB DIX, GLOUCESTERSHIRE CONSTABULARY

PC Dix advised the Council that he was not attending the meeting in a position of authority but specifically to ask the Council to consider the provision of a Youth Shelter in the Town. The majority of young people caused no problems and just needed somewhere which was safe, lit and visible to meet together without too much disruption to the community.

Two central locations were highlighted with PC Dix looking to the Council for support. Some funding might be possible through Crime & Disorder partnership.

Councillor R Phelps proposed that Coleford Town Council look at the provision of a Youth Shelter with a view to work with the police on the Crime & Disorder Partnership and the local young people. Funding to be looked at for the budget in 2006/7.

Councillor M Lacey seconded the proposal.

The Mayor, Councillor Mrs J Marrott thanked PC Dix and asked him to meet with the young people and investigate funding for the project.

PC Dix left the meeting at 7.21pm.

The minutes of the last meeting of the Council held on 28th June 2005, having been circulated, were taken as read and signed by the Mayor as correct.

Proposed: Councillor C Lusty Seconded: Councillor C Elsmore

DECLARATIONS OF INTEREST – There were no declarations of interest

MATTERS ARISING FROM PREVIOUS MINUTES NOT SHOWN ON THE AGENDA

62 (a) 60TH ANNIVERSARY END OF WAR COMMEMORATIONS – UPDATE

The Mayor, Councillor Mrs J Marrott reported on the week’s successful events. Councillor M Lacey and Councillor R Phelps apologised for not being able to attend any events but had both received feedback that the events were much appreciated by parishioners who had attended.

Written confirmation of funding had still not been received but was expected in the next few days.

62 (b) NEW DOG BINS – UPDATE

The Clerk advised Members that an additional dog bin had been provided at Milkwall. Regular checks from PCSO and the Dog Warden had been requested.

SPECIAL AGENDA ITEMS

63. TARMAC LTD – EXTENSION TO STOWFIELD QUARRY AND SCOPING OPINION

The Mayor, Councillor Mrs J Marrott asked Mr Watkins of the Scowles & Crossways Action Group to speak regarding the Scoping Opinions.

Mr Watkins advised that he had been given a copy of the Scoping Opinion by the Clerk as the Action Group themselves did not receive documentation directly from the County Council. He had spoken with the County Council that day. He had several concerns with the documents namely:

· noise,
· geological effects and the arrival and disappearance of four million gallons of water at Rogers Quarry,
· disregard to the Mineral plan,
· pooling of tonnage between Rogers and Stowfield quarries.

County Councillor P Chamberlain advised that parishes were not consultees for Scoping Opinions and due to a County Council error regarding the date the document had been adopted in early July. The County Council was asking for a new transport assessment, investigations into the environmental features likely to be affected and, as the site lies in a flood zone, any adverse effect that could affect scheduled ancient monuments. The County Council are aware of the problems. The Scoping has to go ahead and must be approved by the Planning Committee with Tarmac having to present their case. The hydrological survey must cover the whole Forest.

Councillors concerns covered:

· The Town Council not being a consultee and error regarding dates for commenting on the application.
· Environmental concerns in the whole area, not only the quarry.
· Large companies taking control of a whole area without local awareness.

Councillors applauded the diligence of the Action Group. The Mayor, Councillor Mrs J Marrott thanked County Councillor, P Chamberlain for his diligence.

The Clerk was instructed to write to the County Council expressing the disappointment at lack of consultation and the error in the dates.

Members thanked Mr Watkins for addressing the meeting.

64. KGV PLAYING FIELD – FENCING

A complaint had been received regarding motor bikes gaining access to the playing field through a hole in the hedge. Members agreed for the situation to be monitored regularly.

65. IMPROVEMENT OF FACILITIES IN PLAY AREAS – ARRANGEMENT OF MEETING

Following discussions a meeting with Councillor Mrs C Allaway-Martin, Councillor C Elsmore, Councillor Mrs S Merrikin, Councillor N Penny and Councillor R Phelps was arranged for Wednesday 3rd August at 7pm.
66. PLANS

The minutes of the Planning Meeting held on 12th July and 26th July 2005 having been previously circulated were accepted as a true record and recommendations agreed accordingly.
12th July – Proposed: Councillor M Lacey Seconded: Councillor R Phelps
26th July – Proposed: Councillor M Lacey Seconded: Councillor R Phelps

FOR INFORMATION ONLY

Appeal Reference: APP/P1615/A/05/1175997
Land at Plots 1-4 Lords Hill, Coleford, Gloucestershire, GL16 8BD

· The appeal is made by Lordgate Developments Ltd under Section 78 of the Town and Country Planning Act 1990 against a refusal of planning permission by the Forest of Dean District Council.

· The application (Reference DF1092/4/D and P0009/05/FUL), DATED 23 December 2004, was refused by a notice dated 7 February 2005.

· The development proposed was described in the application as: “Amendment of planning permission DF.1092/3/F/Ap relating to plots1-4 (amended curtilage only)”


DF7/G4 9 Crown Meadow, Coalway, Coleford
(P1058/05/FUL)

DEVELOPMENT Erection of a first floor extension to dwelling

OBSERVATIONS No objection


DF12033/A 4 Wood Road, Mile End, Coleford
(P1037/05/FUL)

DEVELOPMENT Erection of a replacement conservatory

OBSERVATIONS No objection







DF401/H Land between 16 and 18 Worcester Walk, Broadwell, Coleford
(P1033/05/FUL)

DEVELOPMENT Erection of 4 dwellings with associated parking facilities

OBSERVATIONS Objection – hydraulic overload. Advise West Gloucestershire Primary Care Trust


DF8854/B Alford Cottage, Staunton Road, Coleford
(P1004/05/FUL)

DEVELOPMENT Erection of a replacement porch

OBSERVATIONS No objection


DF1092/4/L 5 Kings Meade, Coleford
(P1078/05/FUL)

DEVELOPMENT Erection of a conservatory. (Revised scheme)

OBSERVATIONS No objection


DF4671/1/K 3 High Delf Court, Holcot Road, Coalway, Coleford
(P1065/05/FUL)

DEVELOPMENT Internal adaptations and alterations to front elevation

OBSERVATIONS No objection


CORRESPONDENCE

68. INVITATION – DEAN HERITAGE CENTRE – REOPENING OF NEW EXHIBITION 28TH JULY

Councillor Mrs S Merrikin to attend this exhibition.

69. FOREST OF DEAN DISTRICT COUNCIL – LOCAL DEVELOPMENT FRAMEWORK: STATEMENT OF COMMUNITY INVOLVEMENT – PRELIMINARY DRAFT – CONSULTATION

Councillor C Elsmore agreed to review this document.

70. GLOUCESTERSHIRE CONSTABULARY – RE BOBBY BUS

A letter was read from PC Nigel Lawrence, Gloucestershire Constabulary regarding the Bobby Bus Service. Members suggested that this service would be welcome in areas other than those already attended